AUTUMN QUARTER REGISTRATION GUIDELINES:

  1. Remember to click on the “green” submit button before exiting your registration window.
  2. Print a copy of your schedule after completion (for future reference).

REGISTRATION HOURS:

  1. First year students (entering autumn 2011):  20 total hours; we’ll help you during orientation to register for the appropriate courses.
  2. Pre-candidacy:  register for 9 each quarter, except summer when only 7 are required.
  3. Post-candidacy:  register for 3 credit hours each quarter until graduation.  If you need to take a graded course, then do not register for your divisional seminar (Chem 885) or your advisor’s 999 research hours; register only for the coursework.  However, attendance is still required in your divisional seminar and access to the lab is permissible.
  4. Fellowship students:  must have 15 credit hours on your schedule unless you have passed your candidacy, then only 3 are required.
  5. Additional credit hours beyond the requirement must have the approval of both your advisor and the Vice Chair of Graduate Studies.
  6. Be certain to check your schedule during the first week of class when it is easiest to make any changes.  AUDIT hours do not count toward the total requirement.  REMEMBER:  always add a course before dropping one to avoid any forfeiture fees (explained below).

PENALTIES

  1. All courses must be registered by 5:00 p.m. on the first day of class (Wednesday, September 21st).  PLEASE REGISTER BEFORE SEPTEMBER 13th SINCE ALL TUITION MUST BE POSTED BY SEPTEMBER 14 AND IN ORDER TO ACTIVIATE YOUR FEE (TUITION) PAYMENT AUTHORIZATION, YOU MUST HAVE THE CORRECT NUMBER OF CREDIT HOURS ON YOUR SCHEDULE.   IT TAKES 24 HOURS FROM THE TIME OF REGISTRATION FOR YOUR TUITION TO POST!  SO BE SURE TO

HAVE CLASSES SCHEDULED BY SEPTEMBER 13!!

  1.  Students will be responsible for payment of any late penalties!
  2. Penalties of $100.00 for late tuition payment and $100.00 for late registration will be assessed to accounts starting on September 15th.   These will be increased to $300.00 and $500.00, respectively, on October 1.
  3. FORFEITURE FEES:  If you are making a schedule change and your hours drop below the required number of hours for enrollment status, e.g., a post-candidacy student dropping from 3 to 2, you will be charged forfeiture fees according to the number of hours below your requirement.   This is the reason we ask that you ADD a course before DROPPING one.
  4. After the 3rd Friday, a “W” (for withdrawing after the posted deadline) will appear on your permanent transcript.
  5. Dropping a course between the 4th and 7th Fridays requires a “Course Enrollment Permission Form” with the “drop the course” in the lower right of the form check marked.  This form is available in my office or on the Graduate School’s web:  http://www.gradsch.ohio-state.edu
  6. Starting on November 5, students will need to submit a “Current Quarter Petition” to the Graduate School to make any schedule change.  These forms are also available on their web site listed above.

STUDENT HEALTH INSURANCE

  1. The department will continue to cover 85% of the health insurance with the remaining 15% deducted monthly from your stipend checks.  Please be reminded that if you do not maintain a full three-month appointment, you will be charged for tuition/fees (unless eligible for a fourth quarter tuition authorization (also known as our dGRA appointments), you will be charged not only for the remaining university’s portion of the student health insurance subsidized premium, but also the 15% for which you are responsible.  Student health insurance is not automatically cancelled with an appointment termination date.  For complete information on student health insurance, please visit:  http://shi.osu.edu

Specific termination or dependency questions should be made directly through the Student Health Insurance Office (292-4321) to avoid any confusion or misinformation.

GRADUATION

  1. End of Quarter Summer 2011 Graduates:  All documentation must be in the Graduate School no later than 5:00 p.m., Tuesday, September 20.  This includes your final oral exam report form, the dissertation approval form, and your dissertation processing check.  You will receive your diploma at the autumn commencement on December 11, 2011.
  2. Autumn Quarter 2011 Graduates:  If you are planning to graduate in autumn quarter, December 11th commencement, or for end-of-quarter autumn (degree conferred at the winter commencement in March 2012), your Application to Graduate form must be submitted to the Graduate School by Friday, September 30.

CONTRACTS

Contracts have been distributed to faculty (incoming students will receive contracts during orientation).   Please keep in mind that when you sign our contract, it is your “promise/pledge” to be here during the dates of your appointment:

FOR TAs:  the service is from the “day prior to the onset of the quarter” to “the last day of final exams for the quarter . . . or mutual agreement with the faculty instructor.”

FOR FELLOWSHIP and RESEARCH:  the service is from the “day prior to onset of quarter” to “” . . . ‘mutual agreement with (faculty instructors) and/or advisor, or graduation’ . . . “

IMPORTANT:  There may be financial consequences for late arrival (after the beginning of the quarter) or for leaving before the end of the quarter, depending on the circumstances of the absence.  This may result in a deduction in stipend.  Please keep in mind that if you have a TA appointment, you MUST have a replacement AND have faculty approval before leaving.

CONGRATULATIONS TO OUR SUMMER QUARTER GRADUATES!  OUR VERY BEST WISHES TO EACH OF YOU!

Questions?  Please send an email . . .!

Judy Brown

 Graduate Program Coordinator